BIRPOA Executive Meeting – September 20th, 2008
Present: Bob Cavenagh, Sharron Curley, John Curley, John Feltmate, Alice Howarth, Ceyhan Lennon, Andy Shaw, Jae Shaw

1. Treasurer’s Report:

• Bank balance: $3,601.36 plus some un-deposited funds (3 outstanding signs and some membership fees).

2. Membership Report:

• 41 members paid to date. Ceyhan and Wendy will contact 4 more who had joined in previous years but not this year.

3. Review of this year’s activities:

• We would like more attendees for the AGM. Consider sending out an e-mail reminder for the AGM and market it as an event
• Consider an art display for next year’s AGM
• 4 benches installed – possibly another 2 in the future
• Trails cleared
• In the future seek views/info from residents before clearing
• Consider pre-marking what we’re going to clear or get residents to mark what they don’t want removed
• Bill Johnson suggests continuing to clear next year with a more detailed cutting device. Include funding in next year’s budget.
• Most of the main trail is 10-20 feet wide. Consider posting a trail description on the BIRPOA web site

4. Planning for Next Year:

MOTION: Ceyhan motioned that Andy Shaw become president of BIRPOA
SECONDED by Sharron Curley
ALL IN FAVOUR

Sharron becomes the past president
Bob Cavenagh takes over as Vice President

• Get newsletter out earlier. Include a survey and a comment box
• Set dates for meetings in advance (early May to late Sept) every 4 – 6 weeks. Andy will propose dates by e-mail.
• Bob Cavenagh will help John Curley with content for web site
• Get Invading Species signs from FOCA. Post at Marina and Public Dock.
• We have had problems with speeding boats. Address this on the bulletin board and in the newsletter. List the regulations and a set of steps a complainant can take to deal with the problem

5. Library:

• Library is being used and it has received lots of donations.
• Weeding of books need to be done.
• Books will be packed in clear plastic bags for the winter
• Need to mark books for Permanent Collection

6. Marina:

• wheel will be fixed next spring
• Alice Howarth will put down a wooden platform in front of the bulletin board
• Get a glass cover for bulletin board

7. Rights of Way:

• Delay faced due to Ralph Robertson’s property. We want to resolve it without getting a survey etc. Proposal is now expected early next spring
• Include an update about the situation on the web site
• Sharron and John will have a conversation with Ralph about it

8. Other Business:

• Investigate putting together a ‘Lake Plan’. Martha (c/o Michael Butler) would be a good contact for this.
• Bob Cavenagh will contact her. FOCA also has some information on Lake Plans.
• Hydro should be contacted about cleaning up under the wires

HAVE A GREAT WINTER